SERA Constitution, Bylaws, and Acts
Constitution of the Southeastern Regional
Association of the National Speleological Society
I. The name of this organization shall
be the Southeastern Regional Association (SERA) of the National Speleological
II. The purpose of this organization
shall be the same as that of the NSS with the additional goal of furthering
the aims of the NSS in the Southeastern portion of the United States of
III. Membership shall be extended to
all active members of the NSS residing within the states of Alabama, Florida,
Georgia, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee,
and any adjacent state wising to participate.
IV. The government of SERA shall be
by a Governing Committee composed of one representative from each Internal
Organization, but at no time shall the Committee consist of less than three
active members of the NSS. The Governing Committee shall hold at least
one meeting per year.
V. This Constitution may be amended
by two-thirds favorable vote at any meeting of the Governing Committee,
provided that all member Internal Organizations are sent written notice
of the proposed amendment no later than two months prior to the date of
VI. The Constitution and Bylaws of
the NSS shall be binding on this organization.
VII. Bylaws further defining operation
of the Southeastern Regional Association of the NSS may be adopted by the
Governing Committee, provided they do not conflict with this Constitution.
VIII. In the event of dissolution,
all property of the Southeastern Region shall revert to the National Speleological
As Updated February 27th,
As Updated February 24th, 2001
As Updated March 12th, 2016
Bylaws of the Southeastern Regional Association
of the National Speleological Society
1. The Governing Committee shall have
full power to conduct and supervise all business of SERA, draft and adopt
Bylaws and make changes therein, appoint officers, assess dues, and perform
all other functions incident to the proper conduct of the Association.
of the Committee shall be (1) a Chairman, (2) a Vice-Chairman, and
(3) a Secretary-Treasurer, and shall be known as the Executive Committee.
3. Meetings of the Governing Committee
shall be called by the presiding officer of the Committee at his or her
discretion, or upon petition by half of the members of the Committee. Notice
of the meeting time and place shall be given to all members of the Committee
a reasonable length of time before the meeting shall take place.
4. The Governing Committee may designate
a voting delegate to the NSS Congress of Grottos if they so desire.
5. The Governing Committee shall have
power to authorize such publications of SERA as may be deemed necessary
6. An Annual Report, as required in
the Internal Organizations Policy of the National Speleological Society,
shall be prepared by the Secretary-Treasurer of the SERA Governing Committee.
This report will contain a current list of the member organizations of
the Southeastern Regional Association together with any other such information,
which may be specified by the Internal Organizations Committee. This report
will be sent prior to a date set by the Chairman of the Internal Organizations
7. The Southeastern Regional Association
shall annually hold a meeting at a time and place determined by the Committee.
The time of this annual meeting shall not conflict with that of the annual
convention of the NSS, and the place shall be within the boundaries of
the Region as specified in Article III of the Constitution of SERA.
8. These Bylaws may be amended by a
favorable vote at any meeting of the Governing Committee, provided that
all member Internal Organizations are sent written notice of the proposed
amendment no later than one month prior to the date of the meeting.
As Updated February 24th,
Acts of the Southeastern Regional Association
of the National Speleological Society
02/24/68 Office of Treasurer combined
with that of Secretary.
09/01/68 Existing treasury donated
to Shelta Cave fund. Office to be left open as needed. The Secretary shall
perform as Treasurer.
02/11/69 SERA Rotation list established
by Chairman Francis McKinney.
03/01/69 The Vice-Chairman will
automatically step into the position of Chairman after term is up.
03/01/69 Election of officers set
for Summer meeting.
07/28/72 The annual Fall Creek Falls
event was established as an official SERA Spring event to be co-hosted
by the Huntsville and Smoky Mtn Grottos.
07/28/72 Office of Regional Correspondent
to the NSS News was separated from that of Secretary/Treasurer (abolished
02/15/74 Fall Ridgewalk-Cave Hunt
established as official SERA event. (Discontinued 03/26/83)
02/16/74 Newly elected officers
shall assume their post at the end of the Winter Business Meeting.
Summer 1975 Committee to establish
a Francis McKinney memorial award established.
02/07/76 Francis McKinney Award
02/??/79 The SERA operating fund
surcharge of 50cents a person will only be collected at the Summer Cave
02/??/79 The SERA Governing committee
is empowered to distribute funds collected from the SERA operating fund
surcharge of 50 cents per person.
03/??/80 SERA will pay for the engraving
of the Francis McKinney Memorial Award recipient's name on the plaque at
the NSS Office.
03/26/83 SERA favors color covers
for the NSS NEWS.
03/26/83 SERA Ridgewalk Region Project
02/09/85 Defined the Francis Mckinney
award and selection of award committee. Requirements of award consideration
and purpose of award will be published prior to each meeting.
02/09/85 Committee appointed to
look into the problem of contamination of groundwater and caves, including
proposed deep well injection of chemical wastes in Northwest Georgia by
02/09/85 IN order for SERA funds
to be used to finance a project such as a caving publication or caving
project, the applicant must:
1. Be a member of
the NSS and the Southeastern Region 02/09/85 SERA will no longer elect
Regional Correspondents because the NSS News no longer has the position.
2. (modified 02/27/93) Must
apply in writing to the Executive Committee of SERA stating the purpose
of said project, cost of project and time schedule for completion.
3. The project can only
be approved for SERA funds by a majority vote of SERA grottos.
4. (modified 02/27/93) A
request in writing must be made to Executive Committee, who then will distribute
the information to all grottos. The Secretary will distribute ballots to
all grottos along with a deadline for voting.
5. (New paragraph five added
02/22/86 Dates for SERA Cave Carnival
will be decided by the host organization
02/21/87 SERA supports the Florida
State Cave Club's Glory Hole Project
02/21/87 SERA supports the 1989
NSS Convention. SERA will make available a loan of $500 to 1989 NSS Convention
if needed. SERA will provide a service at the 1989 NSS Convention (this
service was sponsoring the Friday BOG Luncheon)
02/13/88 SERA Drug Policy approved
02/18/89 (obsolete) SERA opposes
any fundraising for the NSS purchase of an entrance to Roppell Cave as
long as Special Exclusionary Rule #2 remains in effect.
02/18/89 an alphabetical rotation
list for hosting the Summer Cave Carnival starting with the Huntsville
was approved. The winter Business Meeting host will be determined using
the same alphabetical list starting at the top with "A" or the Alabama
02/18/89 SERA Newsletter with minutes
and announcements established. Shari Lydy will edit and publish.
03/31/90 Alphabetical Rotation list
for hosting the Summer Cave Carnival and Winter Business meeting as set
up at the 1989 Winter Business Meeting was approved again. SERA will vote
at the Winter Business meeting to approve those organizations who accept
to host SERA functions.
03/31/90 Constitution and by-laws
update Committee established
03/31/90 Richard Schreiber Award
committee established. This committee was setup to develop criteria for
an award named in honor of Richard Schreiber.
03/31/90 SERA Grottos, at their
discretion, may co-host SERA functions.
03/31/90 (Obsolete) SERA supports
continued negotiation by the NSS to purchase or lease the Weller entrance
to Roppell Cave.
02/23/91 Updated Francis McKinney
Award Criterion with $50 Cash award approved. Richard Schreiber Award with
$50 Cash award established.
02/23/91 Organizations, if they
request, will be reimbursed $100 by SERA for expenses incurred when hosting
the SERA Winter Business Meeting. This money may be advanced to the organization.
02/23/91 SERA surcharge from SERA
Summer Cave Carnival is increased from 50cents to $1.00 starting with the
1992 Summer Cave Carnival.
02/29/92 Updated Bylaws eliminating
Regional correspondent from Governing Committee and detailing Governing
Committee duties was adopted.
02/28/92 Updated Constitution adopted.
02/27/93 Updated Constitution and
Bylaws with minor changes was adopted.
02/27/93 Act of 02/27/93 about Requesting
SERA funds was modified to what actually is taking place.
Paragraph 2 now reads:
2. Must request funds from
the SERA body at the Annual Business meeting.
New paragraph 5 reads:
4. A report will be given at the
following years SERA Winter Business meeting, and a written report submitted
to the Secretary/Treasurer of SERA to be published in the SERA Newsletter.
5. The SERA Governing Committee
is empowered to distribute SERA funds.
02/27/93 Established a committee to
look into the formulation of a SERA Cave Conservation Award. The Committee
will develop criteria and guidelines for administering the award. The committee
will report and may be ready to give an award at the 1994 SERA Winter Business
Meeting. John Hoffelt Chair, Fred Callicott, David Nunnally, Shari Lydy,
Mike Bose, and Bill Bussey on committee.
02/27/93 The committee established
to look into the formulation of a SERA Cave Conservation award will also
do the same with a SERA Landowner Recognition Award.
02/27/93 SERA awarded a Certificate
of Appreciation to Chuck Hans for his service to the caving community as
Pigeon Mountain Wildlife Area Coordinator for the Georgia Department of
02/05/94 SERA Conservation Award
02/05/94 SERA Larry S Adams Landowner
Appreciation Award established.
04/13/96 SERA is concerned about
the Colonial Pipeline spill on Lookout Mountain. We support the efforts
of the Chattanooga Grotto and other caving organizations in determining
the best approach for remediation of damages to cave resources.
03/21/98 The Southeastern Regional
Association does not endorse the event to be held in April known as Cavestock.
02/26/2000 Committee established
to recommend changes in Constitution and Bylaws. Rob Robbins, Debby Johnson,
02/26/2000 Committee established
to recommend new award for meritorious service. Don Hunter, Dan Barnick,
02/29/2000 SERA Conservation Award
renamed Alexis Harris Conservation Award.
02/24/2001 There is no official
SERA Fall event at Fall Creek Falls.
02/24/2001 The Executive Committee
is empowered to loan up to five hundred dollars to the host of the upcoming
SERA Cave Carnival as start up money. This money is to be returned as soon
02/24/2001 The Executive Committee
is empowered to spend SERA funds for routine expenses such as: bank charges,
web fees, newsletter expenses, and supplies.
02/24/2001 Hosts of the SERA Cave
Carnival and the Winter Business Meeting will provide the secretary/treasurer
with a report of the event. This report will include:
A Report containing a written
general overview of the event with problems and suggestions for future
02/24/2001 SERA Constitution, Bylaws
and Acts revision adopted
A copy of all the printed material
including the guidebook for archival purposes
A copy of the final budget
02/24/2001 SERA Meritorious Service
Award established. This award is to be motioned and voted by the Governing
Committee. There is no financial reward. More than one can be given in
02/24/2001 SERA Conservation Task
Force Committee established to study the role of SERA in promoting conservation
activities. The Committee is authorized to lend SERA's name to conservation
projects and to sponsor or co-sponsor activities at regional events. Members
are: Jim Wilbanks (chair), Brian Williamson, Jermy Hill, Bill Overton,
Debby Johnson, Shari Lydy, and Brian Roebuck. (Shari Lydy asked to be
relieved of her position and Lynn Roebuck was appointed)
02/23/2002 The SERA Karst Task Force
is a committee. The chairman and vice chairman of SERA are members. The
chairman appoints at least three other members who serve for that year.
The SKTF is to sponsor and foster conservation activities in the SERA region.
The SKTF is empowered to use the SERA name to encourage participation.
The SKTF is to keep a record of conservation activities in SERA. The SKTF
is to generate articles about itself and the record for use by SERA newsletters.
The Yahoo group or its'
equivalent is to be continued and its' use encouraged by the membership.
A fund is set up for the purchase
of cave cleanup supplies. This fund would take the form of a $100 set aside
in the SERA treasury, which can be spent by the committee for the stated
purpose with the approval of the Executive Committee.
02/23/2002 SERA endorses the conservation
activities of the event called Cavestock.
02/06/2004 The SKTF is authorized to become an NSS Conservation Task Force.
02/06/2004 SERA supports an NSS convention in the Southeast in 2005.
03/12/05 The SKTF committee is authorized to become incorporated as
a non-profit corporation with its own treasury.
03/12/05 The SERA surcharge is raised from $1 per attendee to $1.50
with the additional $.50 going to the SKTF treasury.
03/12/05 The $100 set aside for the SKTF established in 02/23/2002 is abolished.
02/18/2006 Revised Guidelines
for Selection of SERA Award Winners
Amendment to SERA Constitution Section III to include membership
to adjacent states.
Established the Avis Moni Hospitality Award, to be awarded
beginning March 3, 2018.
Revise SERA Award Procedures -- removes required nomination
notification of award committee 2 weeks before Winter Business Meeting.
Nominations may be made in writing up to the opening of the Winter Business Meeting.
Requires SERA Webmaster to be active NSS member.